Money & Work
Turn miles driven into a reimbursement estimate: miles × your per-mile rate. Use the quick calculator for one trip, or the trip log to total a whole week or month of driving.
Enter the per-mile rate that applies to you — your employer's rate, your client contract rate, or the current standard mileage rate published for your situation. Rates change over time and differ by purpose, so this field is yours to set; the calculator does not assume one.
Reimbursement = miles driven × rate per mile. That is the whole formula — a standard mileage rate is designed to bundle fuel, wear, insurance, and depreciation into a single per-mile figure, which is why no separate gas or maintenance entries are needed. The trip log simply applies the same multiplication to each trip and adds the results: total miles × the same rate = total reimbursement (the log uses the rate from the quick calculator).
What rate should you enter? Whatever governs your situation: many employers reimburse at a published standard rate, contractors often bill a contract rate, and gig or delivery drivers may track miles for their own records. Enter that figure in the "enter your rate" field. Standard rates are revised periodically, so check the current published rate for your purpose rather than reusing last year's number.
Keeping a log: for the log to be useful at reimbursement or tax time, record each trip the day it happens with its date, purpose, and odometer or map miles. This on-page log is a working total only — it is not saved when you leave the page, so copy the totals into your records.
Does commuting count? In most reimbursement and tax frameworks, ordinary home-to-work commuting is treated differently from driving between work sites or to clients. This calculator just does the multiplication — whether a given trip qualifies is a policy question for your employer or a tax professional.
Round trip or one way? Enter the miles you actually drove and want accounted for — for a there-and-back trip that is the full round-trip distance.
Are tolls and parking included? Not in a per-mile rate — those are normally claimed separately where a policy allows. Add them outside this estimate.
From the Toolkit Shop
Miles are money at tax time, if they're written down. The log that feeds your quarterly numbers is inside the Freelancer Bookkeeping System — one spreadsheet, no subscription.
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